Data lifecycle diagrams

The data lifecycle diagram is an essential part of managing business data throughout its lifecycle, from conception through disposal, within the constraints of the business process. The data is considered as an entity in its own right, detached from business processes and activities. Each change in state is represented in the diagram, which may include the event or rules that trigger that change in state. The separation of data from process allows common data requirements to be identified, thereby enabling more effective resource sharing to be achieved.

Identify the possible states of the entity (for example, a document can be "underCreation", "underRevision", "approved", and so on), and then define the possible transitions between each states. A state must be a stable data situation: when no action is executed on it, the data is always in one of the identified states.

Defining the lifecycle of business entities enables better formalization of these business entities, as well as the determination of the steps that are essential to their management. This very simple state model will be a guide in the definition of business processes, since these processes will themselves have to respect the constraints defined for transitions between states: if a business entity has not passed through all its states within the business processes that handle it, then these are incomplete. If the business processes transgress the lifecyle of the business entities, then they are incorrect.

data lifecycle diagram

Lifecycle of the "Order" business entity

stateState: represent one of the main stable situations of a business entity or a product.

transitionTransition: move from one state to another state due to an action on the owner entity.

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